Hotel Electronic Lock

Hotel Door Lock Functions 1.1 Description of Hotel Door Lock Functions 1. Audible and Visual Alert Function The door lock emits distinct audible and visual alerts during setup, unlocking, and malfunction to notify hotel staff or guests. These alerts are clear, easy to distinguish, and enhance the user experience. Malfunctions can be promptly identified and addressed, unlike other similar locks that use a single "beep" sound, which is monotonous, hard to differentiate, and prone to confusion, making it difficult to identify issues. 2. Scientific Access Card Setup Procedure All access cards (including guest cards, staff cards, etc.) in the Bada Hotel Smart Door Lock System must be used according to the access permissions set in the management software. This differs from the outdated and traditional setup methods of other similar locks (e.g., using floor cards to configure guest and staff cards). Issues such as a room 101 card being able to unlock room 102 can occur due to careless floor staff, leading to incorrect room assignments and confusion. This grants excessive authority to floor staff and negatively impacts guests. Practical experience shows that such setups are inconvenient and unscientific for hotel management, making it difficult to prevent such problems. 3. Accurate Clock The door lock uses imported American chips to ensure clock accuracy and stability, preventing issues such as: ① Guests being unable to unlock their rooms due to lost or stopped clock functionality, causing inconvenience. ② Staff cards failing to unlock doors during shifts, affecting service quality and efficiency. ③ Incorrect or missing unlock records, hindering investigations or legal cases and potentially losing critical door lock record clues. 4. Cancellation and Termination Function When an access card is lost or needs to be deactivated, its permissions can be promptly revoked using a termination card, making the operation simple and efficient. ① If a guest checks out early but their card is still valid, staff can use a pre-made termination card to revoke the card’s access after inspecting the room, preventing the guest from re-entering and avoiding unnecessary disputes. ② If a guest loses their card while it is still valid, staff can use a termination card to immediately revoke its access, ensuring the security of the guest’s property. 5. Deadbolt Function When the guest engages the deadbolt from inside the room, staff cards, temporary access cards, or guest cards cannot unlock the door. This prevents accidental intrusions while the guest is resting, enhancing room security, avoiding misunderstandings between guests and the hotel, and improving service quality by providing a quieter and more comfortable rest environment. 6. Passage Function The door lock can be set to remain open or closed (i.e., after unlocking with a card, the door enters passage mode, allowing entry without swiping, or the door automatically relocks, requiring another swipe to open). This function is useful for hotel offices, floor workrooms, and public passage doors. When staff unlock these doors during shifts, the doors enter passage mode, allowing free access without repeated swiping or knocking for assistance, improving convenience and efficiency. 7. Public Door Function When hotel public areas such as swimming pools, gyms, table tennis rooms, and tennis courts require door locks, the locks can be set as public doors. The system supports up to 32 public door groups. Guest cards issued by the system can unlock both designated rooms and specified public doors. 8. Suite Function The system supports multiple suites, with each suite accommodating up to 16 sub-rooms. This function is ideal for suites like business or presidential suites with multiple rooms (e.g., guest rooms, master bedrooms, servant quarters, studies). When creating guest cards at the front desk, staff can customize access permissions (e.g., allowing access to the suite entrance, master bedroom and study, suite entrance and servant quarters, or all sub-rooms within the suite). 9. Guest Card Replacement Function If a newly issued guest card is reported lost before being used, the reported card may still function even after a replacement is issued. This poses a significant risk: guests could report a card lost immediately after receiving it to obtain a new one, then use the reported card to unlock the room after checkout, causing security and management chaos. The Bada Door Lock system eliminates this flaw through careful hardware and software design. Once a new guest card is used, it automatically revokes the previous card’s permissions, providing reliable security for hotel management. 10. Time Limit Function Staff access cards, temporary access cards, and guest cards are all time-restricted. They cannot unlock doors beyond their valid time periods. - Staff Access Cards: Access is limited to shift hours, ensuring staff can only unlock rooms in their management areas during assigned shifts. This prevents unauthorized access during off-hours, simplifying management and avoiding losses. - Guest Cards: If a guest card exceeds its valid time, it cannot unlock the door. Guests must extend their stay at the front desk; otherwise, they lose access to the room. This effectively ensures timely payment and avoids issues caused by unpaid fees. 11. Comprehensive Memory Function The door lock records up to 456 unlock entries, including basic lock data, set work periods, blacklist records, authorized card information, and unlock history. This allows for clear and straightforward querying in case of issues. Records are automatically cycled and can be retrieved and reviewed at any time. Unlock records also include mechanical key usage (a feature many locks lack). Without mechanical key records, managing key holders becomes challenging and risky. Complete records enable scientific and thorough management. 12. Handheld Data Terminal Function The system allows door lock setup and management via a handheld data terminal. - Convenient Management: A user-friendly interface based on mobile phone standards makes door lock management highly convenient. - Password Protection: The handheld terminal requires a correct password upon startup. - Setup Function: Configure door lock information for up to 200 rooms at once, including room numbers, suite numbers, public door numbers, work periods, authorized staff, and blacklists. - Data Query Function: Manage and query lock data, including unlock records and battery levels. The handheld terminal features a built-in real-time clock for viewing and synchronizing door lock clocks. It also checks battery levels to prompt timely replacements and can query up to 414 unlock records at once. 13. Low Voltage Alert When the door lock’s operating voltage drops to 4.4V ± 0.2V, swiping an access card triggers rapid beeping to alert hotel staff that the battery is low, prompting them to notify the engineering department for replacement. 14. Door Ajar and Anti-Pry Alert Function If the door is not fully closed or someone intentionally blocks the latch to prevent it from locking (e.g., for theft), the lock emits a siren-like alarm to remind guests to close the door properly. In case of attempted break-ins, the alarm alerts hotel staff or security for immediate action. 15. Emergency Unlock Function - Smart Card Emergency Unlock: When creating an emergency card, users can choose the unlock method (passage mode or normal mode) and whether to override the deadbolt. ① If normal mode and deadbolt override are disabled, the card is for supervisors, allowing access to all rooms without time restrictions but not when the deadbolt is engaged. ② If passage mode and deadbolt override are enabled, the card is for top management, allowing access to all rooms without time restrictions, even when the deadbolt is engaged, for emergency situations. - Mechanical Key Emergency Unlock: If a smart card fails to unlock a door due to malfunction, a mechanical key can be used. The circuit board records mechanical key usage. 1.2 Functional Card Description A. Zonal Management The hotel is divided into four management levels: 1. Hotel 2. Building 3. Zone 4. Service Area (Management areas can be customized based on the hotel’s needs, but the hierarchy remains unchanged.) 5. Room (Supports suite management) B. System Cards - Door Lock Authorization Card: Transmits IC card passwords to the door lock. - Software Authorization Card: Grants highest authority in the lock management system for full operational control. C. Key Card Classification Based on usage, key cards are divided into two categories: - Employee Key Cards According to hotel zones, employee cards are categorized as: - Hotel Level: Unlocks all door locks within specified time intervals. Includes manager cards and emergency cards. - Building Level: Unlocks door locks in a designated primary zone within specified time intervals. Includes building cards. - Zone Level: Unlocks door locks in a designated secondary zone within specified time intervals. Includes zone cards. - Service Area Level: Unlocks door locks in a designated tertiary zone within specified time intervals. Includes service cards. - Guest Key Cards: Unlock designated rooms within specified time intervals. Includes guest cards. D. Functional Cards Functional cards include two types: suspension cards and restoration cards. - Suspension Card: Deactivates a valid guest card for a specific room within a service area. - Restoration Card: Reactivates the unlocking permissions of a suspended guest card. E. Time Limit Management - Validity Period Management: Key cards have start and end times for validity. - Time Window Management: Specifies daily allowed unlocking periods within the validity period. - Schedule Management: Specifies weekly allowed unlocking days within the validity period. All cards have validity period restrictions, but only employee key cards have time window and schedule restrictions. In the 3010 Door Lock Management System, each type of employee card can be divided into four groups, corresponding to four sets of schedules and time windows. F. Permissions - Deadbolt override permissions are granted by the card issuance system. - The effectiveness of schedules and time windows is also set by the card issuance system. If disabled, the specified time windows and schedules do not restrict the key card. Otherwise, the key card is bound by these restrictions. G. Card Issuance System Software Permission Settings The card issuance system has two permission levels: - Authorization Card: Grants operational permissions for the card issuance system. - Operator: Limited to functions like creating and returning guest cards. Hotel Smart Door Lock - xhrd2016 - Smart Hotel Blog